10 tools compared
Best Workflowy Alternatives in 2026
Workflowy (A better way to organize your mind) isn't the right fit for everyone. Below are 10 real alternatives, including free options, pulled straight from our Workflowy profile — Asana starts at $11.99/mo if budget is the main driver.
| # | Tool | Pricing | Platforms |
|---|---|---|---|
| 1 | Trello | $12.5/mo | |
| 2 | Asana | $11.99/mo | |
| 3 | Simplenote | Open source | |
| 4 | OneNote | — | — |
| 5 | Evernote | — | |
| 6 | Todoist | — | |
| 7 | Remember The Milk | — | |
| 8 | Dynalist | — | |
| 9 | Notion | — | |
| 10 | Google Keep | — | — |
1. Trello
Trello is genuinely well-suited for individuals and small teams looking for a productivity tool focused on task management through an intuitive, drag-and-drop interface. What stands out is its robust free tier, which includes essential features alongside real-time collaboration tools like comments, mentions, and attachments.
Full Trello profile →2. Asana
Asana is a productivity and project management platform well-suited for individuals and groups looking to coordinate teamwork through modern software. Standout capabilities include customizable workflows with automation rules, task boards, and templates, alongside a clean, user-friendly interface that avoids a steep learning curve.
Full Asana profile →3. Simplenote
Simplenote is a Project Management tool well-suited for users who need a very straightforward, minimalistic interface and want to get started immediately without cost. Key features include real-time sync across devices, version history to revert to previous note versions, and Markdown support for easy formatting.
Full Simplenote profile →4. OneNote
OneNote is built for users who need a Note Taking tool with Cross-Platform Accessibility across Windows, Mac, iOS, Android, and web browsers. It stands out with Flexible Organization using notebooks, sections, and individual pages, alongside Rich Media Support for inserting images, audio recordings, video clips, and web links. Real-time collaboration allows multiple users to work on the same notebook simultaneously, while Handwriting and Drawing Support caters to touchscreen and stylus users. Integration with Microsoft Office Suite products like Word, Excel, and Outlook further enhances productivity.
Full OneNote profile →5. Evernote
Evernote is a digital workspace built for collecting inspirational ideas, writing meaningful words, and moving important projects forward in the Project Management category. It stands out with organizational tools like notebooks, tags, and a powerful search feature, alongside the Web Clipper for saving web pages, articles, and screenshots directly to your account.
Full Evernote profile →6. Todoist
Todoist is a Productivity tool suited for users who need structured task organization across multiple platforms, including web, iOS, Android, macOS, and Windows. It stands out with advanced task management features like recurring tasks, labels, filters, and priorities, alongside collaboration tools that let users share projects, assign tasks, and add comments. Gamification through the Karma system helps boost motivation, while offline mode ensures you can manage tasks without an internet connection.
Full Todoist profile →7. Remember The Milk
Remember The Milk is a task and time management application designed for mobile devices and the web. It is a strong fit for users who want to manage tasks offline with automatic synchronization, add items quickly using natural language input, and organize work through dynamic Smart Lists based on specific criteria.
Full Remember The Milk profile →8. Dynalist
Dynalist is a web app designed to help users break down and organize their thoughts using lists, making it a strong fit for project management and team planning. It stands out with features like hierarchical document structures for nesting items, real-time collaboration, and Markdown support for rich formatting. Users also benefit from an intuitive interface, advanced search and filtering, offline mode support, and integrations with tools such as Google Calendar, Google Drive, and Zapier.
Full Dynalist profile →9. Notion
Notion is an all-in-one workspace built for teams and individuals looking to combine note-taking, task management, databases, calendars, and collaboration features into a single platform. It stands out for its high level of customizability, allowing users to tailor pages, databases, and templates to fit their specific workflows.
Full Notion profile →10. Google Keep
Google Keep is well-suited for users who need a straightforward task management tool within the Google Ecosystem, offering seamless integration with Google Drive, Google Calendar, and Gmail. It provides practical features such as Cross-Platform Accessibility across Android, iOS, and web browsers, Real-Time Collaboration for shared lists and team projects, Voice Notes for capturing ideas quickly without typing, and Reminders and Labels for organization.
Full Google Keep profile →